Data Protection Officer Service (vDPO)

Data protection isn’t just a legal obligation — it’s the measure by which customers increasingly judge a business’s trustworthiness. With every form, sign-up, appointment, or service, your business collects personal data. Your customers, clients, and patients trust you to handle that data responsibly, while your business stands to increase efficiency and productivity when data is used effectively and ethically. In many ways, data is the new currency, and our Data Protection Officer service can help you manage and extract maximum value from that data, in just the same way as your financial advisor helps you achieve the most with your money while staying on the right side of the law.

Data is the new currency - your DPO is like a financial advisor for data.

DPOs assist you to make the most of your data by monitoring internal compliance, informing and advising on your data protection obligations, providing advice regarding Data Protection Impact Assessments (DPIAs) and acting as a contact point for data subjects and the Information Commissioner’s Office (ICO). In short, by engaging us as your DPO you can outsource professional, ethical data management so that you can focus on running your business.

Making strong, ethical use of data can provide your business with a tangible advantage over your competitors, but if you instead break customers’ trust, the consequences can be serious:

• Reputational damage (Often company-ending)
• Regulatory penalties (fines can reach £17.5m or 4% of global turnover)
• Missed opportunities due to a lack of compliance readiness

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Are you legally required to appoint a DPO?

While appointing a DPO is always regarded as best practice, some organisations are legally required to do so. Under UK GDPR and EU GDPR you must appoint a DPO if:

• You are a public authority or body (except for courts acting in their judicial capacity);
• Your core activities require large-scale, regular and systematic monitoring of individuals (for example, online behaviour tracking); or
• Your core activities consist of large-scale processing of special categories of data or data relating to criminal convictions and offences.

For the purposes of GDPR, your core activities are the primary business activities of your organisation. So, if you need to process personal data to achieve your key objectives, this is a core activity.

Special categories of data include personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, genetic data, biometric data, data concerning health or data about a person’s sex life or sexual orientation.

But even if you’re not legally required to appoint a DPO, having someone responsible for your data protection posture makes sense, especially as you grow. All organisations (whether they are legally required to appoint a DPO or not) are required to comply with the GDPR, and are equally as likely to be fined, sanctioned or even have their right to process data revoked.

An outsourced DPO is a flexible, cost-effective way to meet your obligations, reduce your risk, and build a privacy-first culture, without needing to hire someone full-time.

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Why choose Us?

At Volant, we take data protection seriously — not as a legal headache, but as an ethical commitment which can help your business grow and earn trust with customers. Our fully remote DPO service is available at a fraction of the cost of a full-time DPO, but gives you the same peace of mind and confidence to make the best use of your data - while remaining on the right side of the law.

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Compare our DPO packages

When you appoint us as a DPO, you can choose from one of three base packages designed to make the expertise you need accessible at a price which matches your goals.

Our Essential package is designed to be affordable for small businesses (fewer than 5 employees) who do not process special categories of data. It gives you access to expert support for data protection issues and provides you with the credibility of having a named DPO to demonstrate to your customers you’re serious about their data. We’ll also act as the first point of contact with the ICO, and advise on most routine GDPR issues.

The Core package provides everything in Essential, but adds services suitable for organisations with more complex data processing needs. This includes support with policy development and DSAR management. Core customers benefit from a monthly privacy update meeting tailored to your specific business. The Core package also supports organisations whose core activities require the processing of special category data, and customers who need to comply with legislation outside of the UK / EU. Core supports organisations up to 50 employees in size.

Our Pro package is for larger organisations with more complex data protection needs over 50 employees. As well as everything in core, this package includes DPIA and risk management support, AI advisory services and enhanced consulting and work hours. Staff training sessions as well as the design and implementation of an organisational privacy programme, are in scope for Pro.

Feature	Essential	Core	Pro
Named DPO (Registered with the ICO)	✅	✅	✅
List us as your DPO and gain credibility with your customers	✅	✅	✅
Monitor compliance with GDPR and advise as required	✅	✅	✅
Act as primary point of contact for the ICO	✅	✅	✅
Unlimited email support for any data protection queries (During working hours)	✅	✅	✅
Initial GDPR Gap Analysis	✅	✅	✅
Advice on Privacy By Design System and Application development	✅	✅	✅
Support during data breaches	✅	✅	✅
Online consultation hours included (Monthly)	❌	2 Hours	4 Hours
Annual GDPR compliance audit	❌	✅	✅
Record of Processing Activities (RoPA) support	❌	✅	✅
Custom Written Privacy Notices	❌	✅	✅
Monthly check-in and privacy update (Teams)	❌	✅	✅
Custom-Developed Privacy Policies	❌	✅	✅
Data Subject Access Request Management	❌	✅	✅
Access to Volant DPO Portal	❌ (add-on)	✅	✅
Data Protection Impact Assessment & Data Risk Management support	❌	❌	✅
AI risk guidance (e.g. LLMs, profiling)	❌	❌	✅
Custom staff training sessions	❌	❌	✅
Design and Manage Your Privacy Program	❌	❌	✅
Work hours included per month (Additional hours at fixed rate)	4 hours	8 hours	16 hours
Maximum number of employees in your organisation	Up to 5	Up to 50	Over 50
Suitable for organisations processing special category data	❌	✅	✅
Suitable for organisations handling UK and EU customer data	❌	✅	✅
Suitable for organisations processing data of international customers	❌	✅	✅
Price (Per Month)	£350	£550	£895

Let’s find the right level of support for your business. All packages are designed to scale with you, and additional services can be added at any time. Services are billed monthly with no ongoing commitment.

We offer a number of discounts which apply to this package of up to 50% off. See if you qualify here.

 

Our Data Protection Services

Data Protection Officer Service

DPO Portal